InfoTown™
Sam's journey · On the job (delivery) · Lesson 6

Checked, actually

Before you start

In the story

Forty drawings, forty ticks, four minutes. One very wet plant room.

Back to the story

The right way

Every drawing

Each drawing is checked by someone who didn't make it, against the rulebook, and the check is recorded.

Before sharing

It's reviewed against what it's for before it's shared, with a status that says what it's fit for. Every week Sam spot-checks the trail: who checked, when, and how long it took.

DesignDesign: First test…
First test

The pipe size gets caught at the check. Rex never sees it, and the plant room stays dry.

TickedForty ticks in four minutes, and a paddling pool.
CheckedRecorded checks, honest statuses, and a dry plant room.
Think like Sam

A tick is a claim. Can you see who checked, what they checked against, and when? Pick five shared items this week and look.

Continue Sam's journey

Story 7: The night before

Every firm has checked its own work. Nobody has looked at it all together.
The right way, explained

The right way, explained

Every parcel passes the checkpoints before it leaves the building. A stamp without a check is just ink.

If you're the project manager

If you're the project manager

Ask to see a check record now and then. If your team knows you look, they check.

In the town See it in the town: who checks it, and what does the status really promise?

Sam's view: the checkpoints are on the route, so nothing reaches the shared table without passing them.

Not working in the CDE. Your team works in its own system, and the four checkpoints happen there. Approved, the parcel crosses the hoarding into the CDE, and Goods In checks it at the gate: is it labelled right, in the right format, going to the right place? Only then does it reach the shared table. Your project decides which way it works. Either way, the four checkpoints still happen.

Four checkpoints between the Design System and the shared table A road runs from the Design System to the shared table in the Site Office. Along it are four checkpoint booths: originate, check, review and approve, each with a person and a barrier. A parcel stops at each one. Above the road hangs a noticeboard called the rulebook: the project's standard and step-by-step procedures. A padlock on the Site Office asks who can see it. A hoarding marks where the CDE begins: just past the approve booth, with a fifth check, Goods In, at its gate; or, when the team works inside the CDE, around the whole road. DESIGN SYSTEM SHARED TABLE in the Site Office: the CDE Who can see it? THE RULEBOOK 1. Who checks what2. What "right" looks like3. Who can approve it4. Who can see it THE CDE 5 GOODS IN labelled right? right format? going to the right place? Can it come in? THE CDE The CDE checks the label as you save your team's room in the CDE 1 ORIGINATE2 CHECK3 REVIEW4 APPROVE Is it finished?Is it made properly?Does it do the job?Can it be shared?
Pick a checkpointOn the road out

Originate

On the drawing
IM calls it
Watch out for

This is the Quality Check and Review!

Someone who didn't make it checks it, and the status says what it's fit for.

For the audit What the auditor will ask
  • Show me the check record for this drawing.
  • How do you know the checks are real?
For the audit What good evidence looks like
  • Check records with names and dates.
  • Statuses used correctly.
  • The trail in the CDE.
  • Sam's spot-check log.
From the standard
ISO 19650 Checking and sharing

ISO 19650 expects every piece of information to be quality-checked against the project's standard, then reviewed and approved before it's shared, with a status that says what it can be used for.

Before sharingIn plain words
Quality checkMade to the rules? Named, labelled and formatted properly?
ReviewDoes it do the job it's for?
Approve for sharingSomeone who didn't make it says yes
StatusSays what it's fit for, and only that

Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 is © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.