Get readyGet ready: Week minus four…
Tested, then trained
The Site Office is tested with dummy files, so things break where it doesn't matter. Then everyone gets an hour's training, subcontractors included, before their login.
Stage 3 · Get ready · Stop 7 of 8 · The right way
Ready before day one
The back alley's bill so far: 64 weeks · See the bill
The right way
Goods In
Megan, the document controller, opens Goods In: the check at the gate that keeps the Site Office tidy. Anything named wrongly is sent back with a note.
Get readyGet ready: Week two…
The right keys
Nothing goes missing. Each firm sees what it needs. The fencing firm, when it leaves, stops seeing anything at all.
Everyone, to be safeLive testing, an unread PDF, and the fencing firm in the cost reports.
Ready before day oneDummy files, an hour's training, Goods In open and the right doors locked.
Now there is: Building it all before day one (mobilisation): a tested Site Office, trained people, the right access, and Goods In open.
What's going on here
The Site Office has to work before anyone relies on it. Testing it with dummy files, training people before they get access, giving each firm only what it needs, and opening Goods In before the first drawing arrives is what the plan for day one was for.
New at this stop
- Goods In
- The check at the Site Office door: does everything coming in have the right name and label?
In the town See it in the town: Would you move into a house before testing the plumbing?
The plan for day one was promised at the bid, and this is where it gets done. The Site Office is tested with dummy files, people are trained before their logins, and each firm sees only what it needs. Goods In, new at this stop, opens at the Site Office door, so everything arriving down a firm's home line is checked for its name before it gets inside.
Fix it Already live and leaking? Lock up, then test.
- Pull the access list and remove anyone who has left or shouldn't see.
- Give everyone with a login an hour's training, subcontractors included.
- Open Goods In and send back anything wrongly named, with a note.
A note for the information manager: Give access by role and put an end date on every firm's access, so leaving the job also means leaving the Site Office.
Try it on your job
Who on your job can see the cost reports? Ask for the list.
ISO 19650 From the plan for day one to opening day
| ISO 19650 says | Means | In the town |
|---|---|---|
| Mobilisation | getting the team's people, systems and ways of working in place and tested before information production starts | building it all before day one |
| Information production methods and procedures | the agreed ways information is made, checked and shared on the job, tested before real work depends on them | the dummy-file test and the Goods In check |
| Not from ISO 19650: commercial confidentiality | costs and prices are only for those entitled to see them, so the Site Office's access settings have to respect it | the fencing firm locked out of the cost reports |
Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 and its UK National Annex are © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.