Get readyGet ready: Kick-off…
In writing
The Site Office is agreed in writing at kick-off: the client's system, run day to day by the lead firm. Every other system is given one job.
Stage 3 · Get ready · Stop 2 of 8 · The right way
Which one's the real one?
The back alley's bill so far: 47 weeks · See the bill
The right way
Each firm's Records Office
The lead firm's system and Alex's are each firm's Records Office, for its own work. Each joins the Site Office by its home line. Nothing else is "the real one".
DesignDesign: Week five…
One latest drawing
Stevie's survey goes in the Site Office, and Alex takes it from there. Site and the Clerk of Works build from one drawing. Sam spends Friday at the pub quiz.
Three real onesTwo latest drawings, a rebuilt wall and a Friday spreadsheet.
One Site OfficeOne home, every firm's Records Office joined to it, Friday off.
Now there is: The Site Office, agreed (the project's CDE). Each firm's Records Office, joined to it by its home line (each organisation's own CDE).
What's going on here
A job can only have one place that everybody trusts. Each firm keeps its own Records Office for its own work, but the Site Office is where the job's information lives, and that has to be agreed and written down before the first drawing is shared, not discovered when two "latest" drawings disagree.
New at this stop
- The lead firm
- The firm the client appoints to lead the job and answer for it. Here, that's Sam and Rex's firm. (The lead appointed party.)
In the town See it in the town: Three buildings all called the real one. Which one is the drawing in?
The job now has its Site Office, agreed in writing at kick-off: the client's system, run day to day by the lead firm. Each firm's Records Office stays put for its own work and joins the Site Office by its home line. The order left Client Town in the tender pack, and from here on everything the job makes comes home to one place. Two "latest" drawings is what you get when that place is only agreed out loud.
Fix it Already three real ones? Pick one, in writing.
- Ask five people where the current drawing for one element lives.
- Write down the Site Office and give every other system one job.
- Move live drawings across and tell everyone old copies stop counting.
A note for the information manager: A one-page "where things live" agreed at kick-off costs an hour, while reconciling three systems every Friday costs a person.
Try it on your job
Ask three people on your job where the current drawing for one thing lives. Do you get one answer?
ISO 19650 One shared place, many home stores
| ISO 19650 says | Means | In the town |
|---|---|---|
| Common data environment (CDE) | the agreed single source of information for the job, where it is collected, managed and shared | the Site Office |
| Appointing party | the client, who receives the information and is responsible for setting up the job's shared environment | Client Town |
| Lead appointed party | the firm appointed directly by the client, which coordinates the information from every firm beneath it | the lead firm |
Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 and its UK National Annex are © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.