Get readyGet ready: Week one of the job…
On the plan
Every test and commissioning record is on the parts list from the start, with who issues it and when.
Stage 6 · Hand it over · Stop 2 of 6 · The right way
Commissioning certificates
The back alley's bill so far: 142 weeks · See the bill
The right way
HandoverHandover: Week 49…
The day it's issued
Filed in the Site Office the day it's issued, each certificate is checked at Goods In by Megan, the document controller. Grace accepts them as they arrive.
HandoverHandover: Handover day…
Doors open
No hunt, no padlock. The Glasshouse opens a week before the Christmas rush.
Six inboxesA van, an old inbox and a ring binder, and a centre nobody's allowed to open.
On the planFiled the day issued, accepted as they arrived, and open before the rush.
Now there is: Test and commissioning records, filed and accepted.
What's going on here
A working escalator isn't a finished escalator until the proof that it was tested is where the owner can find it. Planning every certificate from the start, filing each one when it's issued, and getting it accepted as it arrives means handover is an opening day, not a search.
In the town See it in the town: a centre that works, but nobody can prove it?
The certificates are small pieces of information with a big job: they are what lets Client Town take the centre and open its doors. If they are on the parts list from week one, each one comes through Goods In at the Site Office the day it is issued, with a proper label, and Grace accepts it as it arrives. If they are left in a van, a leaver's inbox and a ring binder, they never reach the Site Office at all, and the centre waits behind locked doors while the 1986 one does all the trading.
Fix it Certificates scattered? Gather them now.
- Add every expected test certificate to the parts list, with an issuer.
- Chase each missing certificate into the Site Office, not an inbox.
- Ask the client to accept them as they arrive, not at the end.
A note for the information manager: Certificates are deliverables like any drawing, so give them names, labels and due dates in the parts list, and they stop being paperwork somebody finds behind the biscuit tin.
Try it on your job
Ask where the last test certificate on your job is. How long does it take to find?
ISO 19650 Planning the proof
| ISO 19650 says | Means | In the town |
|---|---|---|
| Master information delivery plan (MIDP) | The lead firm's combined plan of every piece of information the job will deliver, by whom and when | The parts list |
| Information container | Any single named piece of information, a file or a record, managed with its own details and history | A certificate with its label |
| Acceptance | The client's check that delivered information meets what it asked for before it takes it | Authorise and accept |
| Not from ISO 19650: test and commissioning records | The certificates that prove equipment was tested and works safely, often needed before a client will take over and operate it | Information that must reach the Site Office before handover |
Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 and its UK National Annex are © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.