HandoverHandover: All year…
All year
The safety information is collected as the job goes: risks, materials, how to maintain the centre safely. Each change goes in when it happens.
Stage 6 · Hand it over · Stop 4 of 6 · The right way
The safety file
The back alley's bill so far: 147 weeks · See the bill
The right way
Checked against the ground
Priya checks the file against what was built: the deeper basement, the heavier escalators, the cable.
HandoverHandover: Handover…
Before the ladder
Grace signs for it and the gate opens. On the first maintenance visit, the crew read it before they go down into the basement. Everything in it is true.
The last week600 emails, a lunch menu, and a basement two metres deeper than the file.
All yearCollected as it happened, checked against the ground, true on the first visit.
Now there is: The hazard list (the health and safety file), built through the job.
What's going on here
The hazard list is information for the people who'll climb into its plant rooms and roof voids for decades. It has to be collected as the job changes, and checked against what was built, because the design that started the job isn't the centre that finished it.
New at this stop
- The hazard list
- What the owner needs to know to run and maintain the centre safely. (The health and safety file.)
In the town See it in the town: what does the person at the top of the ladder need to know?
The hazard list is information made for people who haven't arrived yet: whoever climbs into the basement in five or thirty years. It should grow in the Site Office all year, picking up each change as it happens, like the basement going two metres deeper and the cable nobody knew about. Before it leaves for Client Town it has to be checked against what was really built, just like the drawings are measured, not stamped. Built in the last week from year-old documents, it describes a centre that no longer exists.
Fix it Safety file thin? Start filling it today.
- Name one person who owns the hazard list until handover.
- List every site change since design and check each is in it.
- Add hazard list updates to the weekly site meeting.
A note for the information manager: Put the hazard list on the parts list as a living deliverable with regular updates, not a single item due in the last week.
Try it on your job
When did your job's safety file last change? Does it know about the last thing that changed on site?
ISO 19650 Safety information the owner will rely on
| ISO 19650 says | Means | In the town |
|---|---|---|
| Asset information requirements (AIR) | The owner's needs for information about its assets, which can include what is needed to operate and maintain them safely | What the order asks for the hazard list to contain |
| Asset information model (AIM) | The information the owner keeps to run its assets, which safety information becomes part of at handover | The data the owner runs on |
| Not from ISO 19650: the health and safety file | A record the owner keeps of the risks in maintaining, cleaning or altering what was built, collected through the job and handed over at the end | The hazard list |
Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 and its UK National Annex are © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.