Win the workWin the work: Tender · week four…
The plan
Sam, the firm's information manager, writes the plan for day one: who sets up the Site Office, who gets logins, who's trained, by when, and what's tested first.
Stage 2 · Win the work · Stop 8 of 11 · The right way
The plan for day one
The back alley's bill so far: 37 weeks · See the bill
The right way
Tested first
It's priced into the bid, including time to test the Site Office with dummy files before anyone needs it. Callum reads it over a coffee.
Callum: Good. I'm not finding out in week six.
Get readyGet ready: Day one…
Logins
Forty people, forty logins, one short training session, and a Site Office that works. Dave is still in Leeds, and nobody needs him.
Sorted when we mobiliseForty people, no logins, drawings on the microwave.
Planned at the bidLogins, training and a tested Site Office on day one.
Now there is: The plan for day one (the mobilisation plan), with names and dates, priced into the bid.
What's going on here
The first weeks of a job decide where information will live for the rest of it. Planning day one during the bid, with names, dates and a price, means the Site Office is ready before anyone needs it.
New at this stop
- The plan for day one
- What has to be ready before work starts: systems, logins, training. (The mobilisation plan.)
In the town See it in the town: where will the information live on the first morning?
The Site Office was named on the map at the bid; the plan for day one makes sure it's actually open when forty people turn up. Logins, training and a test with dummy files are planned and priced now, so information goes into the Site Office from the first day and not onto desktops, vans or microwaves. Where information lands in week one is where it tends to stay.
Fix it Job starting without a plan? Write one this week.
- List who needs a login, who sets them up, and by when.
- Test the Site Office with dummy files before real work goes in.
- Book one short training session for everyone before they start.
A note for the information manager: The first weeks decide where the job's information lives, so a late plan for day one is still far better than none.
ISO 19650 From an idea to a plan for day one
| ISO 19650 says | Means | In the town |
|---|---|---|
| Mobilisation plan | The delivery team's plan for getting people, technology and working methods ready | The plan for day one, with names and dates |
| Mobilisation | Carrying out that plan: setting up systems, giving access, training people and testing methods before work starts | Forty logins, one short session and a tested Site Office |
| Common data environment (CDE) | The agreed source of information for the job, run to a set process | The Site Office that has to be open on the first morning |
Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 and its UK National Annex are © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.