Five versions called FINAL. Three people editing. Everyone has their favourite.
What we sent
The back alley's bill so far: 40 weeks · See the bill
Submission day. Whatever goes out now is what's been promised. Somebody had better know exactly what that is.
The wrong way
Someone uploads FINAL_v3_USE_THIS. Nobody is sure it was the right one.
The portal says RECEIVED. Everyone goes home. Nobody keeps a copy of exactly what was sent.
The client asks what the bid promised about handover. Tom, the bid manager, opens five windows.
Tom: It was in FINAL. Or FINAL_FINAL. Possibly Tom's edits. I'm Tom.
The client reads out their copy. It promises something nobody remembers writing.
A week of arguing about a sentence nobody remembers writing, and nobody can prove they didn't.
Tom: It does sound like me.
Five finals, one upload, and a promise nobody remembers making.
+1 week on the back alley's bill: No record of what was sent: a week arguing about a promise nobody remembers writing.