BuildBuild: March…
Written down the same day
The digger hits wet sand, not the survey's clay, and an old cable on no drawing. Dave, the site manager, photographs both. Stevie, the site engineer, logs the cable's position.
Stage 5 · Build it · Stop 4 of 13 · The right way
Found on site
The back alley's bill so far: 107 weeks · See the bill
The right way
The letter with a name on it
Kofi sends the notice the contract asks for: on time, in writing, with photos, to the person named in the contract.
BuildBuild: Week nine…
Agreed
The client agrees the extra time for the ground. The cable is on the list for the record of what's really built. One day somebody will be very glad.
Found and forgottenA newt in the bucket, a notice to someone who'd left, a secret cable.
Found and written downWritten down the same day, noticed on time, and the cable on the list.
Now there is: The letter with a name on it, on time (a contract notice). A site observation for the cable.
What's going on here
Some of the most important information on a job isn't on the drawings: a licence, a contract deadline, a cable nobody knew about. Sending the notice the contract asks for to the named person, and writing down what the ground reveals the same day, turns surprises into records.
In the town See it in the town: The ground knows things the drawings don't. Who does it tell?
Two kinds of information hide on this stop. Library copies hold the newts' licence conditions, deep in an appendix nobody on site reads, while the ground holds a cable no library copy ever showed. Written down the same day, the cable goes into the Site Office, on its way to the data the owner runs on. The notice travels the other way, out to Client Town, and only counts if it reaches the named person on time.
Fix it Something found and not written down? Write it down now.
- Log every unexpected find this month, with photos and a position.
- Pull licence and notice conditions out of reports onto the site plan.
- Check the contract's named person for notices is still in post.
A note for the information manager: Ask whoever keeps the contract to list every notice and deadline in plain words, and put that list where site can see it.
Try it on your job
Find one condition on your job (a licence, a notice period) that lives in a report. Has it reached the people digging?
ISO 19650 From the ground to the record
| ISO 19650 says | Means | In the town |
|---|---|---|
| Reference information | Existing information shared with the team to use but not to change, such as surveys and environmental reports | Library copies, like the report with Appendix F |
| Asset information model (AIM) | The information the owner keeps to run and maintain what was built | The data the owner runs on, where the logged cable should end up |
| Not from ISO 19650: contract notices | Contracts set how, when and to whom notices must be given. Miss the form and a claim can fail, however right it was | The letter with a name on it |
Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 and its UK National Annex are © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.