BuildBuild: Week six…
The check
Before ordering, Bev opens the specification on the published shelf in the Site Office. It changed a fortnight ago: C02. The order quotes C02.
Stage 5 · Build it · Stop 1 of 13 · The right way
Ordered off the current revision
The back alley's bill so far: 95 weeks · See the bill
The right way
Keys on day one
Nicole's gang gets its logins and a half-hour tour of the Site Office on day one. Nicole checks her prints against the published shelf. Two are old. She bins them.
Nicole: Recycling. Very green.
BuildBuild: Week twenty…
The delivery
The escalators arrive. Stevie checks the nameplates against the schedule. They match. They fit the bases.
The inbox copyThe wrong escalators, sixteen more weeks, and pits cast for the old size.
The published shelfThe right escalators, the right pits, and a very green bin.
Now there is: Orders and subcontract work from the published shelf (published information, current version).
What's going on here
An order is information leaving the job, so it carries the version it was placed against. Ordering from the published shelf, and giving every new firm its keys and a tour on day one, means everyone buys and builds from the same current version, not whatever was in their inbox or their office printer.
New at this stop
- Keys on day one
- Logins and access for a new firm, set up the day it starts.
In the town See it in the town: An inbox copy looks just as official. Does it know it's old?
The escalator order is information leaving the job for a supplier, so it carries a revision with it. C02 had been on the published shelf in the Site Office for a fortnight, while C01 sat in Bev's inbox looking smart. New firms bring old copies too, like Nicole's March prints. Keys on day one give every new gang a way into the Site Office, so the shelf, not the inbox or the office printer, is where everyone buys and builds from.
Fix it Orders already out? Check which revision they quote.
- List this month's orders and the revision each was placed against.
- Compare each with the current revision on the published shelf.
- Give any firm still without logins its keys this week.
A note for the information manager: Make the revision number a required field on every order form, so "which spec?" gets answered before the lorry arrives.
Try it on your job
Pick one order placed on your job this month. Does it say which version of the specification it was placed against?
ISO 19650 From the shelf to the order
| ISO 19650 says | Means | In the town |
|---|---|---|
| Published state | Information authorised and accepted for use, with the current revision clear | The published shelf, where C02 lives |
| Mobilisation | Getting a team ready before it starts: access to the shared environment set up and tested, and people trained to use it | Keys on day one |
| Not from ISO 19650: the purchase order | A commercial document sent to a supplier. It should name the revision of the specification it was placed against | Bev's order, carrying C02 out of the Site Office |
Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 and its UK National Annex are © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.