BuildBuild: All year…
The diary
Site manager Dave's site diary goes in the Site Office every evening: same form, same fields, photos attached. So does every inspection sheet, as it's made.
Stage 5 · Build it · Stop 5 of 13 · The right way
Site records
The back alley's bill so far: 110 weeks · See the bill
The right way
DesignDesign: Month five…
Kept as it happens
When a reading passes the trigger, Alex, the designer, Dave and Stevie hear that same hour. The chamber fix is written down, agreed with Alex, and the drawing updated.
BuildBuild: November…
The river
The cabin still floods. Nobody minds much. The records are in the Site Office, and the dig stopped before the crack started.
The red binderForty records lost to a river, one warning in 23 inboxes, one secret patch.
The quality fileRecords kept as they happen, warnings to the right people the same hour, fixes written down.
Now there is: The quality file, kept as it happens (quality records): diaries, inspections, readings and fixes.
What's going on here
Site records are only worth having if they survive and reach the people who need them. Keeping them in the Site Office as they're made, sending warnings to the people who can act, and writing down every fix with the designer's agreement, turns a year of site work into evidence instead of hope.
In the town See it in the town: Forty tidy records and one river. Where should they live?
Every day on site makes new information: diaries, inspection sheets, readings, fixes. Kept in a red binder in the cabin, it is a single copy on a floodplain. Kept in the Site Office as it's made, it builds the quality file, and a reading past its trigger reaches the three people who can act within the hour, not 23 inboxes. The patched chamber is a change to the information model as much as to the concrete, so the drawing changes too.
Fix it Records in a binder or an inbox? Move them in.
- Move signed inspection sheets out of binders and into the Site Office.
- Name the few people who must act when a reading passes its trigger.
- Get every site fix agreed with the designer and onto the drawing.
A note for the information manager: Check that site can save a record as quickly as they can drop it in a binder, or the binder will win.
Try it on your job
Where does your site's inspection record go when it's signed? Could a flood, or a full inbox, eat it?
ISO 19650 From the cabin to the quality file
| ISO 19650 says | Means | In the town |
|---|---|---|
| Common data environment (CDE) | The agreed shared store for the job's information, so records survive and can be found | The Site Office, not the cabin shelf |
| Project information model (PIM) | Everything about the job gathered during delivery, including records of what was done and checked | The information model, with the quality file inside it |
| Not from ISO 19650: monitoring triggers | Agreed alert levels for movement readings, with named people who must act when one is passed | The amber cell, and who hears about it |
Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 and its UK National Annex are © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.