BuildBuild: Week 45, Monday 7am…
The new version
C02 goes on the published shelf. Site is told, with a link. Dave opens it on his tablet before the first coffee.
Stage 5 · Build it · Stop 11 of 13 · The right way
The drawing in the van
The back alley's bill so far: 130 weeks · See the bill
The right way
Old signs down
The van copy of C01 is withdrawn, and the cabin copy goes too. Dave's red-pen changes are photographed each Friday and filed, so they reach Alex, the designer.
BuildBuild: 2pm…
Built to which?
The trench is where C02 says. The Clerk of Works asks which version. Dave shows him, in the app, with the date. The Clerk very nearly smiles.
The handy copyA trench dug twice, and nobody can prove what's in the ground.
The current oneOld copies withdrawn, mark-ups filed, and an answer for the Clerk.
Now there is: Drawing 042's new version on the published shelf. The old signs down (document control). Mark-ups filed.
What's going on here
A new version only helps if the old ones stop being used. Every printed or downloaded copy is a copy that can go out of date, so old copies come down when a new one is published. And changes made on site go back to the designer, so the drawing and the ground keep telling the same story.
In the town See it in the town: which copy of 042 is the real one?
Drawing 042 came back from the proper question as C02 and went on the published shelf in the Site Office, but C01 never left the van door. When a new version goes up, the old signs come down: every printed or downloaded copy has to be taken away, or it keeps sending people the wrong way. The label tells you which revision you are holding, and the trail shows who opened C02 and when, which is exactly what the Clerk of Works needs. And the red pen has to travel too, back from the van to Alex, so the drawing on the shelf and the trench in the ground say the same thing.
Fix it Old copies about? Bring them in.
- Collect every printed copy of drawings that now have a newer revision.
- Check the cabin wall against the published shelf, label by label.
- Photograph this week's red-pen mark-ups and send them to the designer.
A note for the information manager: Make "new version published" trigger a withdrawal, not just a notification, so somebody is named to go round the vans and walls.
Try it on your job
Look in your cabin, your van or your downloads folder. Is anything there older than what's on the published shelf?
ISO 19650 Which version, and where it lives
| ISO 19650 says | Means | In the town |
|---|---|---|
| Revision | Part of the details carried with every piece of information, showing which version it is, so a newer one can replace an older one without confusion | Revisions (P and C) on the label |
| Published state | Information that has been authorised and accepted for use, such as building from, and is the version everyone should rely on | The published shelf |
| Archive state | Superseded versions are kept on record with their history, rather than left in circulation | The old signs come down |
| Common data environment (CDE) | The agreed place where the job's information is kept, managed and shared, so the current version is always found in one place | The Site Office |
Based on the ISO 19650 series: the ideas come from the standard; the plain-English wording, examples and advice are InfoTown's. ISO 19650 and its UK National Annex are © ISO and BSI. You'll hear the same language across the industry. Read more for free in the Information Management Initiative (IMI) Framework guidance from BSI and nima. For the full requirements, use the standard itself.